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Microsoft 365 Groups infograph

Getting off to a good start with Microsoft 365 Groups

A must read for anyone contemplating the use Microsoft 365 Groups within their Organization.


Microsoft 365 Groups are here to stay! and they offer huge benefits for collaboration on projects and daily tasks. It is however extremely easy to just turn this feature on, and then just let the users go crazy. 
But you really should consider the following points before jumping the gun.

A few pointers on getting off to a good start with Microsoft 365 Groups (UnifiedGroups):

  1. Define a Naming Policy for your groups.
    • Prefix, suffix? Not a practical thing to change once you have 1000 groups…
  2. Define one or more custom email domains specific to group creation.
    • E.g. groups.contoso.com. (so groups emails wont clash with regular email account names)
  3. Make sure your user know just how much stuff come with these groups**. **
    • It’s A LOT! (Consider setting up training sessions!)
  4. Birth them through Teams if you are doing chat based collaboration.
  5. Consider restricting who can create the Microsoft 365 groups.
    • Or you will have chaos within a short amount of time.
  6. Keep in mind that all groups have a file area to store data in.
  7. New things happen ALL the time with Office 365 Groups!

All of the above items, link to relevant reading / tricks / scripts.
I suggest you dig your teeth into them if you want to get serious about Groups!

The good Adam Fowler has also written a few gotchas!
https://www.adamfowlerit.com/2019/05/office-365-group-as-a-distribution-list-gotchas/

This video from Ignite 2017 is also pretty great for IT Pros wanting to get more info on Office 365 Groups.

There are a lot more areas to consider, but these are a must in my opinion.

Thanks for reading

As always, please follow/like and reach out on Twitter @michael_mardahl

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Michael Mardahl

Michael Mardahl is a seasoned IT pro with over 25 years of experience under his belt. He's a Microsoft Certified Cloud Architect at APENTO in Denmark, where he helps customers move from traditional infrastructure to the cloud while keeping security top of mind. When he's not working, Michael's either spending time with his family and friends or passionately blogging about Microsoft cloud technology. His expertise in this area has even earned him the prestigious title of Microsoft Most Valuable Professional (MVP) in both the Enterprise Mobility and Security categories. In short, Michael is the IT equivalent of a rockstar, but don't expect him to act like one - he's way too down-to-earth for that.

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